Hubbard County Public Records
How to Find Public Records in Hubbard County in 2026
Members of the public seeking government documents, property data, court filings, and related official information may access a range of publicly available records through Hubbard County's official offices and online portals. HubbardRecords.us aggregates publicly available information that may assist individuals in locating records maintained by Hubbard County, Minnesota government agencies. The types of records that may be found through official channels include:
- Court records (civil, criminal, probate, and family)
- Property deeds, mortgages, and liens
- Vital records (birth, death, marriage, and divorce)
- Tax assessment and property valuation records
- Business licenses and permits
- County board meeting minutes and agendas
- Law enforcement incident reports (where permitted)
- Land use and zoning documents
Records may be searched through official court resources, county clerk offices, public access terminals at the courthouse, and online tools maintained by the county and the Minnesota Judicial Branch.
Online Access:
- The Hubbard County Recorder's office maintains land records including deeds, mortgages, and liens that are accessible through the county's official web portal.
- Hubbard County property records — including assessments, homestead classifications, and tax reduction information — are available through the county's Property Records division online.
- Court case records may be searched statewide through Minnesota Court Records Online (MCRO), which allows users to search by county, party name, or case number. No registration is required for basic public case searches.
In-Person Requests: Members of the public may visit the Hubbard County Courthouse in Park Rapids to inspect records at the Recorder's Office, the County Auditor-Treasurer's Office, or the District Court Administrator's Office. Offices are open Monday through Friday, 8:00 AM to 4:30 PM, excluding state and federal holidays.
Written/Mail Requests: Data requests must be submitted in writing and mailed or emailed to Hubbard County's Data Practices Compliance Official (DPCO). The official data request form is available on the county website. Under Minnesota Statutes § 13.04, government entities are required to respond to data requests within ten business days.
Phone/Email:
- Hubbard County Courthouse main line: (218) 732-3552
- Recorder's Office direct line: (218) 732-3552, ext. varies by department
What Are Public Records in Hubbard County?
Public records in Hubbard County are defined under the Minnesota Government Data Practices Act (MGDPA), codified at Minnesota Statutes § 13.01 et seq., as all data collected, created, received, maintained, or disseminated by a government entity, regardless of physical form. The following record types are maintained by specific county offices:
| Record Type | Maintaining Office |
|---|---|
| Deeds, mortgages, liens, contracts for deed | County Recorder |
| Property assessments and homestead data | Property Records / Assessor |
| Civil, criminal, probate, and family court records | District Court Administrator |
| Vital records (birth, death, marriage) | County Recorder / MN Dept. of Health |
| Business licenses and permits | County Auditor-Treasurer |
| Tax records and property tax statements | County Auditor-Treasurer |
| Voting and election records | County Auditor-Treasurer |
| County board minutes and agendas | County Administrator |
| Law enforcement incident reports | Hubbard County Sheriff's Office |
| Land use and zoning records | County Planning & Zoning |
As noted on the county's official website, "Minnesota statute requires us to maintain these records on a permanent basis," reflecting the long-term custodial obligations placed on the Recorder's Office for land-related documents.
Is Hubbard County an Open Records County?
Hubbard County operates in full compliance with Minnesota's open records framework. Under the Minnesota Government Data Practices Act, § 13.03, all government data is presumed public unless classified otherwise by statute, federal law, or temporary classification. This presumption of openness applies to all county departments, including the Recorder, Auditor-Treasurer, Sheriff, and District Court.
The Minnesota Department of Administration's Information Policy Analysis Division (IPAD) provides guidance on data practices compliance and notes that "government data is public unless there is a specific law that classifies the data as not public." Hubbard County's Data Practices Compliance Official (DPCO) is responsible for ensuring that all data requests are handled in accordance with the MGDPA. The county's data request procedures are published on the official Hubbard County data request page.
Minnesota's open records law does not require requestors to state a reason for seeking public data, and no special authorization is needed to access records classified as public under state law.
How Much Does It Cost to Get Public Records in Hubbard County?
The cost to obtain public records in Hubbard County varies by record type and the format in which copies are requested. Under Minnesota Statutes § 13.03, subdivision 3, government entities may charge for copies of public data, but the fee may not exceed the actual cost of searching for and retrieving the data, as well as making the copies.
| Fee Type | Standard Amount |
|---|---|
| Paper copies (standard) | $0.25 per page (approximate) |
| Certified document copies | Varies by document type |
| Electronic copies | Actual cost of reproduction |
| Document inspection | No charge |
| Recording fees (Recorder's Office) | Set by Minnesota statute |
- Inspection fees: Members of the public may inspect public records at no charge during regular business hours.
- Copy fees: Per-page fees apply when physical or electronic copies are requested.
- Certification fees: Certified copies of recorded documents carry additional fees established under Minnesota recording statutes.
- Search fees: Search fees are not permitted beyond the actual cost of retrieval under state law.
- Payment methods: The county accepts cash, check, and in some offices, credit or debit cards.
Fee waivers may be available in limited circumstances, particularly for individuals requesting their own government data under the MGDPA.
Does Hubbard County Have Free Public Records?
Free inspection of public records is available in Hubbard County. Under state law, any member of the public may inspect public government data at no cost during regular business hours at the appropriate county office. The distinction between free inspection and free copies is significant: while inspection carries no fee, obtaining physical or electronic copies may involve per-page or per-document charges.
The following free access options are currently available:
- Online property records: The county's property records portal provides free access to assessment data, homestead classifications, and related property information.
- Court case searches: The MCRO case search tool allows free public searches of court case information statewide, including Hubbard County cases.
- In-person inspection: Members of the public may review land records, meeting minutes, and other public documents at the Recorder's Office or County Administrator's Office without charge.
- County board documents: Meeting agendas and minutes of the Hubbard County Board of Commissioners are posted publicly on the county website at no cost.
Who Can Request Public Records in Hubbard County?
Any person may request access to public records in Hubbard County, regardless of residency, citizenship, or stated purpose. The Minnesota Government Data Practices Act does not restrict access to public data based on the identity or location of the requestor. Specifically:
- Residency: Requestors are not required to be Minnesota residents or Hubbard County residents.
- Identification: Government entities may not require requestors to identify themselves as a condition of accessing public data, except in limited circumstances involving private or confidential data about the requestor.
- Purpose: Requestors are not required to state a reason for seeking public data.
- Non-residents: Non-residents hold the same rights as residents with respect to public data under the MGDPA.
Restrictions do apply to certain categories of records. Access to private data — such as personnel files, medical records, or juvenile records — is limited to the subject of the data, authorized representatives, or entities with a statutory right to access. Individuals requesting their own private government data have the right to do so under § 13.04 of the MGDPA, and government entities must provide that data upon request.
What Records Are Confidential in Hubbard County?
Not all government records in Hubbard County are available to the public. The Minnesota Government Data Practices Act establishes classifications for data that is private, confidential, or protected from public disclosure. The following categories of records are exempt from public access under state law:
- Sealed court records: Records sealed by judicial order are not accessible to the public.
- Juvenile records: Data relating to juveniles involved in delinquency proceedings is classified as private or confidential.
- Active investigation records: Law enforcement data compiled during active criminal investigations is protected from disclosure.
- Personal identifying information: Social Security numbers, financial account data, and similar identifiers are classified as private data.
- Medical and health records: Protected under both the MGDPA and federal HIPAA regulations.
- Adoption records: Adoption-related data is confidential under Minnesota law.
- Child welfare and protective services records: Data collected by child protection agencies is classified as private or confidential.
- Personnel records: Employee data held by government entities is private, with limited exceptions for certain position-related information.
- Trade secrets and proprietary business information: Data submitted to government agencies that constitutes a trade secret may be protected.
- Security plans and critical infrastructure details: Information that could compromise public safety is exempt from disclosure.
As stated by the Minnesota Department of Administration, "not public data includes private data on individuals, confidential data on individuals, nonpublic data, and protected nonpublic data." The specific exemptions applicable to county records are set forth throughout Minnesota Statutes Chapter 13, which governs data practices for all Minnesota government entities.
Hubbard County Recorder's Office: Contact Information and Hours
Hubbard County Recorder's Office
301 Court Avenue, Park Rapids, MN 56470
(218) 732-3552
Hubbard County Recorder
Office Hours:
Monday – Friday: 8:00 AM – 4:30 PM
Closed on state and federal holidays
Hubbard County Property Records Division
301 Court Avenue, Park Rapids, MN 56470
(218) 732-3552
Hubbard County Property Records
Office Hours:
Monday – Friday: 8:00 AM – 4:30 PM
Hubbard County District Court – Ninth Judicial District
301 Court Avenue, Park Rapids, MN 56470
(218) 732-4391
Hubbard County District Court
The Hubbard County District Court has original jurisdiction in all civil, criminal, probate, and family court matters. Court records not available through MCRO may be accessed in person at the District Court Administrator's Office during regular business hours.
Office Hours:
Monday – Friday: 8:00 AM – 4:30 PM
Hubbard County Auditor-Treasurer's Office
301 Court Avenue, Park Rapids, MN 56470
(218) 732-3552
Hubbard County, MN – Official Website
Office Hours:
Monday – Friday: 8:00 AM – 4:30 PM
Lookup Public Records in Hubbard County
- Hubbard County Recorder – land records, deeds, mortgages, and liens
- Hubbard County property assessment and valuation records
- Minnesota Court Records Online (MCRO) – Hubbard County case search
- Hubbard County data request form – submit written public records requests
- Hubbard County District Court – Minnesota Judicial Branch